For private practice mental health providers
Private practice, without the guesswork.
Build, bill, and grow your practice—without rebuilding your website.
Keep the website you love. Add the practice you need.
Scheduling, intake, billing, telehealth, payments, and client portals—all working behind your existing website.
Do your own billing, keep more revenue, and confidently grow your practice.
From credentialing and claims to revenue tracking and practice growth, PrivatePracticeIQ™ shows you exactly what to do next — helping you save thousands while building a stronger business.
Built for Behavioral Health Providers
Designed for therapists, LPCs, LCSWs, LMFTs, and Psych NPs — with billing, credentialing, and compliance workflows built around your credential type.
Built for Independent Providers
Designed for therapists, LPCs, counselors, and Psych NPs building practices they own.
Secure, Private & Compliant
HIPAA compliant with bank-level security and encryption.
You Own Your Practice
No network lock-in. No panel dependency. Your data, your clients, your decisions — built for provider independence.
Mental health private practice should not feel like guessing in the dark.
Starting feels overwhelming.
Business setup, forms, scheduling, telehealth, CAQH, payer panels, first clients — it is hard to know what matters first.
A guided roadmap replaces the blank page.
Seeing clients online should be simple.
Disconnected video, intake, notes, and billing tools make every session feel like setup.
One secure room from check-in to claim.
Insurance is confusing.
Credentialing, eligibility, claim errors, denials, ERAs, and payer rules can make accepting insurance feel risky.
Payer rules translated into clear next steps.
Revenue is unclear.
Money gets stuck in unsigned notes, denied claims, eligibility gaps, patient balances, and slow-paying payers.
See exactly where every dollar is sitting.
Growth feels risky.
Leaving a W2, hiring a clinician, or opening a new panel should be a data decision — not a leap of faith.
Know when you are truly ready to scale.
Compliance keeps you up at night.
HIPAA, telehealth consents, documentation gaps, and changing state rules create silent liability.
Risks surfaced before they become audits.
One platform for every stage of your mental health practice.
Launch
Start with a clear roadmap.
- · Launch System™
- · Practice Setup Checklist
- · Document Vault
See Clients
Meet with clients online and keep documentation connected to each session.
- · Live Telehealth™
- · Virtual Waiting Room™
- · Session Dashboard™
Credential
Know which payers you can bill.
- · Credentialing Tracker™
- · Credentialing Academy™
- · Credentialing ROI™
Bill
Prepare claims, catch billing errors, and understand what blocks payment.
- · Claim Scrubber™
- · Claim Readiness™
- · Denial Translator™
Protect
Stay compliant, catch documentation gaps, and surface HIPAA and payer risks early.
- · Compliance Watchtower™
- · Telehealth Consent Alerts
- · Documentation Readiness
Grow
Understand what to fix next.
- · Private Practice CFO™
- · Payer IQ™
- · Independence Score™
Already have a website? Perfect.
You don't need a second website.
You don't need to rebuild your brand.
You don't need patients seeing another company.
Website IQ™ helps you connect scheduling, intake, telehealth, billing, payments, and client portals to the website you already have.
- Detect your colors
- Match your branding
- Recommend the best installation
- Generate instructions
- Keep patients inside your brand
Everything you need to see clients online.
PrivatePracticeIQ includes live telehealth, branded waiting rooms, session workflows, documentation readiness, and billing preparation — so your virtual care and practice operations stay connected.
Most mental health professionals do not want another separate tool for video sessions. PrivatePracticeIQ brings telehealth into the same workflow as scheduling, client records, documentation, billing readiness, compliance, and revenue tracking.
Live Telehealth™
Secure one-on-one video sessions built for mental health private practice.
Virtual Waiting Room™
A branded waiting room with clear instructions and device readiness.
Session Dashboard™
Appointment details, client info, note status, consent, and billing readiness in one place.
Documentation Readiness
Asks for client location, consent, session details, and required items.
Billing-Ready Workflow
Connect notes, eligibility, claim readiness, and revenue tracking after each session.
Group Practice Telehealth
Manage provider schedules, telehealth usage, and team performance.
Not just an EHR. Business intelligence built for mental health practice.
See clients securely without juggling another platform.
PrivatePracticeIQ includes live telehealth, branded waiting rooms, session workflows, telehealth documentation prompts, and billing readiness so virtual sessions stay connected to the rest of your practice.
- · Waiting Room Complete
- · Consent Verified
- · Billing Readiness: 86%
Know where your practice stands and what to do next.
Practice GPS™ brings launch readiness, credentialing, compliance, claims, revenue, and growth into one clear score with your next best action.
- · Strong: Compliance, revenue
- · Needs attention: Credentialing
- · Next best action: Finish Aetna panel setup
See where money is stuck, leaking, or waiting.
Your CFO dashboard helps identify revenue at risk, payer issues, denied claims, unsigned notes, unpaid balances, and opportunities to improve cash flow.
- · Unsigned notes: $420
- · Denied claims: $610
- · Eligibility issues: $450
Know which insurance companies are actually good for your business.
Payer IQ™ compares payers by reimbursement, days to payment, denial rate, clean claim rate, dependence risk, and credentialing opportunity.
- · Avg reimbursement: $138
- · Days to pay: 17
- · Denial rate: 2%
Know if you are ready to leave your W2 job.
Independence Score™ looks at revenue consistency, active clients, credentialing, claim performance, referral pipeline, utilization, and practice health.
- · Recommendation: Not yet
- · Estimated time to ready: 4 months
- · Missing: 2 payer panels, steadier cash flow
Learn private practice while you build it.
PrivatePracticeIQ teaches credentialing, CAQH, PECOS, claims, diagnosis pointers, modifiers, denials, appeals, patient responsibility, and payer enrollment in plain English.
Catch compliance gaps before they become problems.
Monitor telehealth consent, documentation gaps, provider license issues, payer policy alerts, controlled substance reminders, Good Faith Estimate reminders, and unresolved compliance warnings.
Most platforms help you document a practice. PrivatePracticeIQ helps you build one.
- · Notes
- · Calendar
- · Claims
- · Client portal
- · Reports
- · Everything in an EHR
- · Built-in Telehealth
- · Step-by-Step Practice Launch System
- · Insurance Credentialing Guidance
- · Claim Error Prevention
- · Compliance Protection
- · Revenue Leak Detection
- · Payer Profitability Insights
- · Private Practice Business Coaching
- · W2 Exit Readiness Planning
- · Growth & Expansion Guidance
- · Practice Assistant
SimplePractice, TherapyNotes, Headway, and Alma each solve part of the problem. PrivatePracticeIQ is designed around the full journey of building, operating, and growing an independent mental health practice.
A plan for every stage of your practice.
Start where you are today. Upgrade as your practice grows.
InsuranceIQ
Accepting insurance
Credential, bill, and get paid.
$119/month
Everything in LaunchIQ, plus:
RevenueIQ
Optimizing revenue
Understand what drives growth.
$179/month
Everything in InsuranceIQ, plus:
GroupIQ
Managing a team
Track providers and performance.
$249/month + $59/provider
Everything in RevenueIQ, plus:
EnterpriseIQ
Billing companies & RCM
Multi-entity, high-volume, and resale billing.
Custom
Everything in GroupIQ, plus:
Need help choosing?
We’ll match you to the right plan in under 2 minutes.
Assistant guidance. Provider control.
PrivatePracticeIQ explains, summarizes, and recommends next steps across telehealth, billing, credentialing, compliance, payer trends, and practice health — but you stay responsible for final clinical, billing, and business decisions.
The assistant can explain
Claim errors, denials, payer language, revenue leaks, and compliance warnings.
The assistant can guide
Suggest next steps, Academy lessons, and where to fix issues.
The assistant cannot decide for you
It does not diagnose, select final codes, sign notes, submit claims on its own, guarantee reimbursement, or give legal advice.
Read the full breakdown on our Assistant Safety & FAQ page.
Start with a free private practice diagnostic.
Launch Readiness Quiz
Find out what is missing before you open your doors.
Take the free quizCredentialing Readiness Checklist
Know what you need before applying to insurance panels.
Take the free quizIndependence Score Preview
See what still stands between you and full-time private practice.
Take the free quizRevenue Leak Estimator
Estimate how much money may be stuck in denials, unsigned notes, and unpaid balances.
Take the free quizPayer Panel Priority Worksheet
Decide which insurance panels may be worth pursuing first.
Take the free quizBuild the practice you were trained to serve in — not the one you were forced to figure out alone.
PrivatePracticeIQ gives mental health professionals the roadmap, workflows, intelligence, and assistant guidance to launch, bill, grow, and understand their private practice.